Join us at the Max Planck Institute for Intelligent Systems in Stuttgart, Germany, a young and rapidly growing institute pursuing research in robotics, haptics, micro- and nano-robotics, materials science, control systems, and machine learning. Our graduate program, the International Max Planck Research School for Intelligent Systems (IMPRS-IS), brings together both sites of the MPI for Intelligent Systems with the University of Stuttgart and the University of Tübingen to form a highly visible and unique graduate school of internationally recognized faculty who are working at the leading edge of the field. This program is a key element of Baden-Württemberg’s Cyber Valley initiative to accelerate basic research and commercial development in artificial intelligence.
You will manage every aspect of internal and external events for our institute site, including advance planning, running the event itself, and completing administrative and financial paperwork. Specifically, you will support the IMPRS-IS coordinator with the school’s yearly on-campus symposium, yearly off-campus boot camp, and a host of other events for our doctoral students and faculty. You will additionally help scientists organize and host workshops, conferences, and public events. You will often be expected to attend events to handle local organization. Locally, you will be in charge of all administrative processes associated with event management. Your responsibilities will also involve a close collaboration with other administrative groups in our institute and the flexibility to help with other related tasks when the need arises.
Qualification and skills
- Suitable qualification (such as a degree or certificate) as an event manager, foreign language secretary, conference organizer, or hotel manager.
- Excellent written and spoken English and German (at least C1 level in both languages) as well as superior communication skills.
- Strong project management skills and the ability to work independently and/or in teams on different projects and workstreams at the same time.
- Willingness to travel, both nationally and internationally.
- Strong problem-solving skills and a confident, friendly attitude.
- Desire to provide a high level of service to both internal and external scientists and visitors.
- Good knowledge of Microsoft Office and other standard software.
- Proficient use of computers and web-based services.
- The ability to adapt quickly to changing priorities, deadlines, workloads, and needs.
- The ability to represent our institute in a professional manner when dealing with complex novel situations.
- Additional languages and past experience in event/conference management would both be beneficial.
Salaries will be based on TVöD guidelines according to previous experience and qualifications. The position is initially limited to two years with the possibility of extension. The Max Planck Society seeks to increase the number of women in areas where they are underrepresented and therefore explicitly encourages women to apply. The Max Planck Society is committed to employing more handicapped individuals and especially encourages them to apply. The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by June 10, 2018. Inquiries may be sent to Ms. Ildikó Papp-Wiedmann at firstname.lastname@example.org.
Applications should be sent in English quoting reference number 26.18 as a single attached PDF file to email@example.com or as a hardcopy application to:
Max Planck Institute for Intelligent Systems